Company Policies

Welfare Health and Safety Statement

Time:2021-05-26 17:12:33  Click:0

Welfare Health and Safety Statement


Oxford Education and Services (OES) places the highest priority on ensuring the health and safety of the students in their care. On top of our stringent recruitment procedures, outlined in our safer recruitment policy, we make thorough checks on the accommodation provided by our host families.

The member of staff responsible for any welfare, health and safety issues is Dr. Iling Lee, who can be contacted on 01865 240616/ 


Oxford Education and Services will conduct an initial assessment visit in person to each host family before placing any students within the household. During this visit, suitable health and safety checks will be conducted and a simple risk assessment of the property undertaken along with a check on the suitability of the accommodation. Comprehensive notes of this visit will be recorded within the host family file.

The minimum health and safety checks will be undertaken. These are in line with the AEGIS requirements:

  • Check that the home has a minimum of one smoke alarm to be installed on every storey.

  • Check that a carbon monoxide alarm is installed in any room containing a gas, liquid or solid fuel burning appliance.

  • Check that an annual landlord gas safety has been undertaken by a Gas Safe registered engineer (a copy of the certificate must be provided to OES.)

  • OES will check that the host family has ensured that the electrical system is safe,e.g. sockets and light fittings are secure and not overloaded and any appliances used by the student are safe.

  • OES must check that the host family discusses the possible evacuation routes from the property with students on a regular basis. If doors or windows are locked students must know where to find the key in the event of a fire.

  • If fire extinguishers and fire blankets are provided OES will check that these have been suitably serviced.

  • Where open fires are used, a check will be made that suitable fire guards are in place when the fire is lit.

  • OES will check that any matches / lighters should be appropriately stored.

  • OES will check that a basic first aid kit is available. This should include,plasters, sterile eye-pad, triangular bandage, safety pins, non-medicated wound dressing, disposable gloves, leaflet giving guidance on first aid.

  • OES will check that any prescription medication and drugs should be kept safely especially when hosting young students.

  • OES will check that alcohol should be appropriately stored.

  • The host family should have an awareness of basic food hygiene when preparing meals for students.

  • Advisory:We advise students to use UK plugs only and not to use overseas adaptors as these can be a source of fire. UK mobile phone and laptop adaptors are relatively easy and inexpensive to obtain in most cases.

OES will conduct at least an annual visit in person to each host family held on their records. During this visit, support will be offered to the host family and suitable checks for safety and suitability will be undertaken to ensure any changes since the last visit are properly recorded and felt to be acceptable.The smoke alarms and carbon monoxide alarms should also be tested.Comprehensive notes of this visit must be recorded within the host family file.

Any issues in relation to the welfare health and safety of students should be reported immediately to: Dr. Iling Lee, Manager via email [ ] or telephone [01865 240616/ 07714145162]. A full investigation will take place, and action taken where necessary. A full record of the concern and action taken as a result will be maintained in the OES Health and Safety file.


We are committed to reviewing our policy and good practice annually.

This policy was last reviewed on: …15/12/2020…………………………(date)

Signed: ….202103260852199912.jpg……………………………………………